User Security

Employees who will be utilizing the TimeStar™ punch page will need a login as well as those employees who will be logging into TimeStar™ to perform corrections.

NOTE – If you are adding a number of users, see the Global Update – User Update portion of this manual to apply the ‘Auto-Generation of Users’ tool.

To add a new user, complete the following steps –

1.       Select System Setup - User Security.

2.      Click the ‘Add’ button.

3.       Enter the user name. The data typed into this field is case sensitive.

4.      Enter the ‘Password’ and ‘Confirm’. The data typed into this field is case sensitive.

5.       Select the default company.

6.      Use the ‘Employee’ drop-down to select the employee.

7.       Select the authentication in the ‘Authentication’ drop-down. The default method is ‘TimeStar’ (use the TimeStar™ password). If your company utilizes LDAP authentication with TimeStar™, select ‘LDAP’. If your company utilizes strong password rules within TimeStar™, select ‘TimeStar – Strong Passwords’.

8.      Enter the number of pay periods the employee can view/edit into the future and past. The recommended value for both fields is ‘1’.

9.      Enter the number of seconds to require the employee to enter their password again after inactivity in the ‘Session Timeout’ box.

10.   Enter the employee’s email address.

11.   Keep ‘Active’ set to ‘Yes’ to enable the user.

12.   Keep ‘User Lockout’ at ‘Unlocked’ to allow the user to login.

13.   To restrict a user’s ability to login only at specified IP addresses, select ‘Yes’ to restrict access by IP address and select the manage IP addresses to assign valid IP addresses.

14.   If the employee will be correcting their own punches, select ‘Yes’ to generate exceptions at login.

15.   Select ‘Yes’ for ‘Access to all companies’ if the employee should have access to all companies in TimeStar™.

16.   To force the user to change his or her password at the next login, select ‘Yes’ to ‘Force User to Change Password at Next Login’.

17.    To have the employee see all employees assigned to them, leave the Filter Query blank.

18.   Highlight the company or companies to give the employee access to in ‘Company Memberships’ and click the ‘Add Selection’ arrow.

19.   Highlight the group or groups to make the employee a member of under ‘Group Memberships’ and click the ‘Add Selection’ arrow.

20.  To restrict the pay types the user has available for selection, select those pay types to grant access to under ‘Pay Type Access Restrictions’. If no pay types are selected, the user will have access to all pay types. Pay types may also be restricted at the group level so the user level may not be necessary.

21.   To restrict the organization levels the user has available for selection; set the restrictions under ‘Org Level Access Restrictions’. If no organization levels are selected, the user will have access to all organization levels. Organization levels may also be restricted at the group level.

22.  Click the ‘Save’ button.

23.   A message will display if no employee is associated with the new user created. 

24.  Click ‘Ok’ to continue to add the user. Click ‘Cancel’ to update the user information.

To copy a user, follow these steps:

1.       Select the user to copy in System Setup – User Security.

2.      Click the ‘Copy’ button.

3.       Enter the user name, password and select the employee for the new user account.

4.      Adjust any information accordingly.

5.       If you do not want to copy the permissions assigned to the individual user, select ‘No’ to copy permissions.

6.      Click the ‘Save’ button.