Schedules - Schedule Deviation

To add a schedule deviation for all employees, selected employees, a single employee or a specific schedule group choose the Schedules – Schedule Deviation page.  The following page will display:

To add a deviation to the schedule (additional scheduled time, cancel shift, override all schedule items, override shift, override schedule rules only, or time off), perform the following steps:

1.       Select Daily Procedures – Schedules – Schedule Deviations.

2.      Give the deviation a Name and Description.

3.       Use the drop-down for the Deviation type.

a.       Additional Scheduled Time – time to be added to the employee’s existing schedule for the day.

b.      Cancel Shift – will create a time off record for the entire duration entered. Any overlapping schedule items will be cancelled.

c.       Override All Scheduled Items – time entered will override any schedule rules or deviations currently in the system for the employee.

d.      Override Shift – time entered will override any schedule rules or deviations for employees.  This deviation type is best used for employees scheduled over midnight.

e.       Override Schedule Rules Only – time entered will override any schedule rules in the system for the employee. If schedule deviations exist for the employee on the day, the time will be added to the schedule deviation.

f.        Time Off/Vacation – will create a time off record for the entire day and the employee will not be scheduled.

4.      If you are adding additional schedule time or a Schedule Override, enter the start/stop times for the deviation.

5.       Enter Unpaid Minutes and the Lunch Start Time.

6.      Enter the Start/Stop dates for the deviation.

7.       In the Deviation Times and Duration, populate the appropriate details as needed.

8.      To override Organization Levels, select ‘Yes’ and use the drop-downs to select the value(s).

9.      Enter Shift Type and Pay Type information (if applicable).

10.   You may generate an Hours record for this day if the employee is going to receive pay and not punch. 

11.   Select ‘Yes’ to Generate Hours Record.

12.   Adjust the number of hours.

13.   In the Assignment Scope you can identify if the deviation is for ‘All Employees’, ‘Selected Employees’, ‘Single Employee’ or ‘Schedule Group’

14.   When all fields have been appropriately populated, click the ‘Save’ button.

NOTE- Users can also complete the above steps from the Employee Schedule page by clicking ‘Add Deviation’ button.