Employee Information - Profile
The Profile page includes the following tabs: Employee, Employment, Badge and Demographic.
The Employee tab contains the following fields:
Field Name |
Description |
Name |
Employee Name |
Salutation |
Employee Salutation |
Employee Number |
Employee number |
SSN |
Employee social security number (may be left blank if system parameter ‘Allow Blank SSN’ is set to ‘True’) |
Title |
Employee job title |
Photo |
Employee’s photo file – image files may be uploaded by clicking the ‘Add’ button |
Time Zone |
Employee’s time zone. When adding an employee the default time zone will be the value set in Company or System Parameters. |
Preferred Language |
Defaulted to English |
Export Override |
Include or exclude the employee from the payroll export. |
NOTE – The employee photo will display on the Dollars, Hours, Punches, Units, Total Hours, Pay History, Accrual Summary, and Attendance pages.
The Employment tab contains the following fields:
Field Name |
Description |
Active Code |
Employee’s active status |
Employment Type |
Employee’s employment type. Options are the employment codes setup under System Setup - Reference Tables - Employment Status Codes |
Hire Date |
Employee’s hire date |
Last Raise |
Employee’s last raise date |
Next Raise |
Employee’s next raise date |
Next Review |
Employee’s next review date |
Normal Hours/Period |
Employee’s normal hours worked for the pay period |
Normal Hours/Day |
Employee’s normal hours worked per day |
Pay Rate |
Employee’s pay rate |
Pay Status |
Employee’s pay status. Options are the codes setup under System Setup - Reference Tables - Pay Status Codes |
Salary |
Employee’s salary |
Termination |
Employee’s termination code. Options are the codes setup under System Setup - Reference Tables - Termination Codes |
Termination Date |
Employee’s termination date |
Withholding |
Employee’s withholding status |
Work Shift |
Employee’s shift code. Options are the shift codes setup under System Setup- Reference Tables - Shift Types |
Effective Date |
The start date of the first pay period the employee’s employment record is active on. |
Stop Date |
The end date of the employee’s employment record. |
If your company utilizes the Affordable Care Act module additional fields will display on the Employment tab. The following fields will display with module:
Field Name |
Description |
Healthcare Group |
The healthcare group the employee belongs to. |
Pre –Tax |
Yes or No flag to determine calculation for Affordable Care Act requirements |
Work Country |
The country the employee works in. |
Work State |
The state the employee works in |
The Badge tab contains the following fields:
Field Name |
Description |
Badge |
Employee’s badge number |
Effective Date |
The start date of the first pay period the employee’s badge number is active on. |
Stop Date |
The end date of the employee’s badge number. |
The Demographic tab contains the following fields:
Field Name |
Description |
Birth Date |
Employee’s birth date |
Gender Code |
Employee’s gender code |
Race Code |
Employee’s race code |
Marital Status |
Employee’s marital status |
Federal Filing Status |
Employee’s federal filing status |
Federal Dependents |
Employee’s federal dependents |
State Filing Status |
Employee’s state filing status |
State Dependents |
Employee’s state dependents |