Approvals

Administrators may approve employees individually or as a group. If there are unapproved employees at the time of payroll export or pay period close, the process will not complete.

Employees can be approved individually on the Total Hours page. Going to Approvals under the End of Period Procedures allows a user to approve a group of employees at one time.

Select the Approval List to display a list other than the Default. Select the filter list option to further define which employees that will display on the approvals page and click ‘Launch Approvals’.

·         Display All – Displays approved and unapproved employees.

·         Approved Only – Only displays approved employees.

·         Unapproved Only – Only displays unapproved employees.

NOTE – If employee approval is active in your system, the following options will also appear for selection:

·         Supervisor Approved – Displays employees with supervisor approval complete.

·         Supervisor Unapproved – Displays employees without supervisor approval complete.

·         Employee Approved – Displays employees with employee approval complete.

·         Employee Unapproved - Displays employees without employee approval complete.

The ‘Sort’ option is defined on the Approval Setup page and can be set to Employee, Pay Group or Supervisor.  To approve all employees, select the ‘Approve/Unapprove All’ button and select Employee or Supervisor Approval All and click ‘Save’. If any errors are found on employees’ timesheets, the following message will display - “Approvals processing completed, but with errors! Some employees were not updated.”

The employees who have errors will be highlighted in red with a description of what the error is. The user will then need to correct these errors in order to successfully approve the employee’s timecard. For example:

Users also have the ability to view an employee’s Total Hours, Punches, Hours or Dollars screens via the links on this page.

  Select the Total Hours link to be directed to the employee’s Total Hours page

        Select this icon to be directed to the employee’s Punches page.

  Select this icon to be directed to the employee’s Hours page.

  Select this icon to be directed to the employee’s Dollars page.

 This icon will be available if TimeStar Message is available.  Selecting this will allow user to send a TimeStar Message.

NOTE – If your system is setup with hours and minutes instead of decimal hours, the approvals screen will display 8h 0m instead of 8.00.